Standard Terms & Conditions
Registration is complete once Wild Eye Destinations and Photographic has received an initial, non-refundable, deposit of 50% (or 35% if related to a trip more than 18 months from booking) of the package price along with a booking form. Please note that all reservations are binding. The balance of the package price is payable 60 days before departure. In the event of a booking being made within two months of departure, the full package fee is payable within five working days.
Provisional bookings can be held for 14 days only, pending receipt of a completed booking form.
By registering for the tour with Wild Eye Destinations and Photographic you confirm the following:
During the Tour, you behave in a way that is not disruptive, upsetting, or dangerous to you or anyone else and must follow the reasonable requests of the Wild Eye Tour leader. Wild Eye will be able to terminate your participation on the Tour if your behaviour is believed to be in breach of this obligation and in such circumstances Wild Eye will have no further liability to you.
2. Payment terms
The date of your instalment payment and the balance payment payable, will be advised by Wild Eye, and visible on your invoice, but generally the final payment is due no later than 60 days before the date of departure.
3. Cancellation and Refund Policy
Cancellations are only effective on receipt of written notification. If cancellation is prior to 60 days before departure your deposit of 50% is forfeited. If your cancellation is made after the due date for full payment of your tour fare, charges will be levied. The scale of charges, expressed as a percentage of the tour price, is as follows:
More than 60 days’ notice: 50% Deposit forfeited.
Less than 60 days’ notice: Deposit plus 30% forfeited.
Less than 4 weeks’ notice: 100% of total package price forfeited.
Should you fail to join a tour, join it after departure or leave it prior to its completion, no refund can be made. The above policy applies to all services of Wild Eye Destinations & Photography, however third-party camps or hotels may have different cancellation fee policies, which will only apply to their services.
A Wild Eye booking condition is that you accept the hazards involved in visiting remote wildlife areas and engaging in potentially dangerous activities.
To take part in one of our Scheduled Tours, Private Guided trips or Custom packages, you must be covered by adequate travel insurance for the duration of the tour and all activities undertaken. The insurance should cover cancellation curtailment, interruption insurance, medical and emergency expenses (including repatriation), personal accident, injury, and death. In addition, you should be insured against loss / damage to baggage, camera equipment, personal possessions and flight delays and cancelations for any reason.
5. Insurance Indemnity
Wild Eye does not accept liability for death, injury or illness unless this arises from the negligent acts of Wild Eye employees. Wild Eye and its employees are covered by public liability insurance, covered by Lloyds Insurance, London, UK up to a maximum of ZAR 50,000,000 for any one event.
By filling in your booking form you acknowledge that Wild Eye has taken all reasonable steps to safeguard its liability in this respect.
6. Medical Information
Participation on a Wild Eye Destinations and Photographic tour requires that you are in generally good health. It is essential that persons with any medical problems and related dietary restrictions make them known to Wild Eye Logistics team before departure. We can counsel you on whether the tour you have selected is appropriate for you. The tour leader has the right to disqualify any participant at any time during the tour if he/she feels the participant is physically incapable and/or if a participant’s continued participation will jeopardise either the individual involved or the safety of the group.
There will be no refund given under these circumstances. By completing the booking form, the participant certifies that he/she does not have any mental, physical or other condition or disability that would create a hazard for him/herself or other guests.
7. Price Modifications
8. Itinerary Changes and Trip Delay
Wild Eye Destinations and Photographic reserves the right to change a tour’s dates, itinerary, allocated photographic guide or accommodations as conditions warrant. These are expeditions to remote parts of the world, and we reserve the right to change the itinerary due to weather conditions, lodge availability, political conditions, and other factors beyond our control without consulting the participants.
It is understood that such decisions will be made in the best interests of all participants and with regards to the safety of all staff. Participants have no right to any refund or other considerations in the event of these inevitable itinerary changes. If an expedition must be delayed, or the itinerary changed due to bad weather, road conditions, transportation delays, government intervention, sickness or other contingency for which Wild Eye Destinations and Photographic or its agents cannot make provision, the cost of delays or changes is not included.
9. Itinerary Cancellations
Wild Eye Destinations and Photographic reserves the right to cancel an itinerary before departure for reasons of logistics, or too few participants. A decision will be made at 60 days prior to departure before final payments are due by the guest to Wild Eye.
All tour payments received will be promptly refunded, and this refund will be the limit of Wild Eye Destinations and Photographic’s liability. This refund clause excludes all force majeure probabilities or acts of God.
Wild Eye Destinations and Photographic is not responsible for any expenses incurred by trip members in preparing for the trip, including non-refundable or penalty-carrying airline tickets, special clothing, visa or passport fees or other trip related expenses.
10. Limitations and Liability
Wild Eye Destinations and Photographic, its owners, agents and employees give notice that they act only as the agents for the owners, contractors and suppliers providing means of transportation and/or all other related travel services and assume no responsibility howsoever caused for injury, loss or damage to person or property in connection with any service resulting directly from: acts of God, detention, annoyance, delays, expenses arising from quarantine, strikes, thefts, pilferage, force majeure, failure of any means of conveyance to arrive or depart as scheduled, civil disturbances, terrorism, government restrictions or regulations and discrepancies or changes in transit or hotel services over which it has no control. Reasonable changes in the itinerary may be made where deemed advisable for the comfort and well-being of the passengers.
In case of a medical problem arising during the expedition, which results in costs for evacuation, use of aircraft or repatriation, the responsibility for payment of these costs belongs solely to the passenger. Wild Eye Destinations and Photographic strongly advises that participants ensure that such eventualities are covered by travel insurance. If not covered by travel insurance the responsibility still remains with the passenger and Wild Eye Destinations and Photographic specifically declines any responsibility whatsoever.
11. COVID – 19 Postponement Policy
Wild Eye Destinations and Photographic, its owners, agents and employees understand that all bookings made prior to the outbreak of COVID-19 may need to be postponed to a later date, due to travel restrictions and government lockdown laws. Should the new booking dates not be convenient, deposit values can be used on any other Wild Eye tour, dependent on T+C’s of operators and suppliers used for the said tour.
All credit values held by Wild Eye for trips not taken in 2020 and 2021 will need to be allocated against new safaris by the 1st of March 2023, with travel extending no further than 1 March 2024.
As of the 1st of January 2022, unless restricted by government, no travel plans will be allowed to be postponed without details of country rules regarding travel bans. This will mean that should you be freely able to travel, you will need to seek out compensation from your own travel insurance to cover all costs associated with the trip (airline tickets, transfers) and the 50% non-refundable deposit, as your travel will be deemed cancelled and our Standard Terms as per point 7 will be applied.
12. Additional Note
Inclusive airport/hotel transfers specified in the itinerary costs are only included when guests travel on the flight specified by Wild Eye. Guests arriving or departing on different flights will be responsible for their own transfer costs unless specifically confirmed by our logistics team.